So what we're covering today is a little bit separate
from what we normally do is are like start of term or end of term checklist.
We'll still have those sessions, but there's a handful
of changes and updates in canvas,
that we wanted to show you now that the spring shells are available.
That we thought they were going to be able to available
to the fourth, but it seems like they're actually available today.
So that's part of the news.
And then we'll show you some little tips as far as actually rolling
over your course for the past couple semesters.
We've seen an increase where canvas auto ads this is zeros to the gradebook.
If you've got that feature turned on.
So, I'll have, say, started this off with, just kind of a way
to prevent that from happening when you copy your course over.
All right.
So, yes.
So some of you may have or may not have it.
And if you haven't. Good, good good for you.
But if you have auto grading set on your canvas, assignments
so that if a student misses an assignment,
it will automatically put a zero in the gradebook for that student.
If you have that turned on when you.
And this has happened to many people, unfortunately, is that sometimes
when the course is brought over or imported into a new shell,
what will happen is canvas will on some assignments
for some students, just put in random zeros.
And so that makes it very difficult for What it does is
one of the things it does is it lets students look like
they have a failing grade before they even start the class,
which is not what we want.
And it also just means more work for instructors
that they have to clear all these out, although that it is easy enough to do
if you have already brought over your course like you imported
your course, you discovered yesterday that you can import your spring course,
and you haven't done a lot of work to it.
And you want us and the FRC to reset the course.
The new course, your spring 2026 course to so that it is completely empty.
So you can do this one step before you import,
then just let us know you, reach out to us at our C group
at pipelines sbdc.edu, and we'll be happy to go in there.
And we will take your brand new course that you previously imported
material into.
We will wipe it back down to where there's nothing in there.
And then you can follow these steps and you can import
without having to worry about, the zeros showing up in your gradebook.
And it's fairly easy.
It's just a matter of turning that feature off before you import
and then turning it on in both your past and current shelves.
Okay, so let's get started.
So that feature, as I said before, is in your gradebook.
So you are going to come over to your left hand navigation panel
or wherever you have it located.
Click on grades.
As that drops you into your gradebook
in the upper right hand corner, you will see a gear.
You click on that gear and that will fly out this menu.
You have three tabs here at the top.
We're just going to concentrate on the one that's at the top left.
It's called late Policies.
And we can see that if this was turned on previously what this would do is once
I click this apply settings, if a student missed a due date deadline
then what will happen is a
zero will automatically be entered into the gradebook by canvas.
So I'm about ready to import this course into an empty shell.
So what I want to do is again, click that gear.
I want to turn off this auto grading by having this little box be unchecked.
That's no longer an option for canvas.
And I apply the settings.
I am now ready to import that this course into another course.
So let's just go through those steps.
I'm going to go back to my dashboard.
My new course is down here at
the bottom because it's not published I'm going to click on this.
This is my empty shell.
As I said before, this should be for this group.
That's here. This will be very familiar to you.
You will obviously come over to import,
existing content.
You can, import or copy a canvas course which we're going to do.
Your courses will be listed
in the FRC are a little bit different, but let me just find my empty shell.
I'm sorry. Not that one.
That's the shell I'm in.
My previous one is my say, sandbox two.
That's the course that I was just in that I turned off that auto grading.
While you're here, you can see that there are some choices,
and this is just a friendly reminder of everything that's here.
You can complete, include complete courses.
That's for us.
You can choose to import all your content if you want to.
So what that will do, is it will import everything your,
discussion boards, your announcements, your, assignments, your quizzes.
Everything's in there, if you would rather not for example, where
I really likes to do this is he doesn't really like to bring in his announcements.
He writes up his announcements fresh every semester.
He can look back at previous courses if he needs to say, you know, see, like,
what is it that I said this in week two
and he can grab that information and apply it,
but he doesn't ever have to go to that
embarrassing experience that if you forget to clear your announcements
that are not dated for the future, that when you publish a course,
all the announcements that are not dated to that day,
that are not previously dated for a future date,
will immediately get sent out to all your students.
I've had that.
I've had that happen to me once.
Yes, it is incredibly embarrassing.
You have to explain what's going on.
So if you don't want to go through that experience,
then what you can choose instead is choose specific content.
Now I will get to choose a specific content.
Once I click this red red add to import Q,
there is two other options that you have down here.
And the first one is to convert, content to new quizzes.
This is only
if you are currently in classic quizzes and you want to move to new quizzes.
You are welcome to do that if you want.
If you'd rather not, you don't have to.
The one thing that do quizzes do not have yet,
but I have heard that it is on the distant horizon is surveys.
So if you do have classic surveys and you import your content
into new quizzes, know that you're going to have to go back and do a classic
quiz, create a classic quiz, and remake your survey for yourself.
Okay, if you'd rather keep it, classic,
then do not click this box.
The last thing is to adjust the event due dates.
Being that I am working on empty shells, this is not going to auto populate for me.
But normally if you have a previous semester loading to
a future semester or a current semester, or loading into a future semester,
these will auto populate the dates for you.
So I'm just going to quickly jump back into what's
called a spring course of this year.
So I'm going to go to the 27th.
I'm going to change.
This is the beginning date of my previous course.
I'm going to change that to a future date,
the 26th.
So from 25 to 26 and then my end dates also.
So that was in May,
probably the 23rd.
And again, it will probably end in May.
Gets around the 23rd.
So then I am ready now to import before I import it.
I always just take a quick peek.
Look down here one more time just to make sure I'm not missing anything
or everything's set up like I want it to be.
You have the wrong year on your end date.
You went to 25 for both of them, did I?
Yeah. Oh, bless my heart.
Thank you.
That would explain why it's the same, date.
I was like, was it a leap year?
I'm like, no, it's not leap year.
I can do this.
There we go. 23. That makes sense.
Okay.
So again, as I was, as I was saying, you know, make sure you double check
everything that you have here so that everything is set up correctly
as you would like.
Then all you have to do is click on this red, and to import Q.
Now keep in mind I said that I want to select specific content.
So that is going to give me a new window.
It says that content is in migration Q at the top.
And then it's letting me know
like I it's waiting for the selection down right here.
So all I have to do is come down to this drop down menu.
I'm sorry.
This I'm sorry I apologize.
The select content the big red button
I can click on this and I can say I want my course settings.
I want my syllabus, I want my modules.
I want my assignments.
I don't have any announcements here, but if I had announcements and I did not
want to include the announcements, I would not check that.
But then you can come down.
Let's just say I don't want my rubrics and I do want my files.
So let's just say for whatever reason, I want to start fresh with rubrics.
I don't have to import those rubrics.
I will have to build them later or I'll need to import them later.
So you just choose what content you want.
By the way, if we come into this, you can also click
on these little chevrons right here and here.
And you and I can choose that.
I want my assignments, but I don't want, for example, the canvas being greater.
So if you ever see these little chevrons, just know that there are more
and there is more information underneath the chevron.
And if you want to open those up and see what it is so that you can choose
to, to import or not to import, you're welcome to do so.
Once everything is as you would like it, then all you have to do
is click on Select Content.
Now we can see that nobody's using canvas right now to import content.
And this is a very, very light course.
So it will populate pretty quickly once this populates.
What I'm going to do is go back to grades.
And I'm going to turn on that auto grade feature.
While this is
working, I'm going to go ahead and set up
my previous course because let's say I am in an active semester,
I'm transferring this information during an active semester.
And so I will go back, be in that that completed so quickly.
I will go back to that course and turn that on.
So I'm going to turn on the auto grading in both these courses.
And so same thing.
Go to grades upper right hand corner.
Click on gear. Click on this auto feature.
And if they miss the submission in my book it's going to be 0%.
They get zero points for that assignment until they submit it.
I click Apply Settings.
Make sure you do click that apply settings.
And of course I go into my desktop
and I go
into my original course where I hadn't turned it off.
Click on grades one more time.
The gear,
and then turn that back on and again apply settings.
And I do get this feedback right here at the top that says
the grade settings have been updated
where it where the questions.
Maybe I got some questions on the material.
Nope.
And I'll just add that if you
if you're going to do this right now or like this week,
try and do it at a time when students
are least active in your course.
So that way you don't have submissions coming in while you turn off
that auto zero.
Or at least not when the your due date.
Yeah, like if all your stuff is due on Monday, maybe not do it on Monday.
But yeah, do it on any other day then you're the due dates were
then the auto grade will be just fine.
Any other comments.
So yes, just I just want to be clear.
If we do this now during an active running course
and we take that automatic grade option
out in the gradebook,
none of those zeros will be filled in.
So then we have to go.
You're importing. Yeah.
Because you're importing the settings and everything and that is turned off.
Then when it imports it's not telling you to auto grade those okay.
And as soon as you're done importing go back into that course it's running now
and click that again.
And then all the zeros will come back.
Well the zeros never disappeared in your gradebook.
They've been graded it all that that's just a trigger that whenever a deadline
is passed like it passes, any assignment does not submit.
It automatically gets a zero. It's just a trigger.
And so what we're okay.
The trigger off. Gotcha.
We on to import.
If you have some assignments that are a past due date
for whatever reason it's it doesn't fill in those zeros.
Although that's not consistent with canvas like that's in theory.
That's what should happen.
But that's not what we're seeing happen.
Right.
If you want forget to do it, just throw it out there.
If you forget to go back into a
course, it's running now and you forget to recheck that.
So from that point on, then anything that is missing
it's not going to be automatically graded to zero, is it.
If that is what you want.
Correct.
The thing that you would have to do in that case is let's just say that
this came in.
If you forgot to do it, you've got zeros in your grade book.
That shouldn't be there. So this respond is classic.
You can click on these three dots.
You have to hover your cursor over the name.
And those three dots will hide underneath the name.
They're not very obvious.
Click the three dots, set the default.
And make sure you click on the overwrite set default.
Click okay and it will
change it to dashes, which means it doesn't affect the gradebook.
Now this as Deb was pointing out, this has already been graded by canvas.
The trigger has been laid.
So what you would have to do next, or at least what I've done in the past
it seems to have worked so far, is I go into edit and then I change my.
I just change the due date by a little bit, make it, you know, 58 versus 59.
And then I click on save.
And so far knock on wood that I so far has reset the trigger.
Super gotcha.
So it's a little bit more of a workaround
than most of us want to do, but it is something you might not.
You Mike. Thank you. You're welcome.
So I noticed
one because, you know, one of the issues I had was with the calendar.
And I noticed that when you did the full automatic,
transfer calendar was listed.
However, when you did, the select calendar was not listed.
Does that make sense? But, yes.
And that is, when we're doing that import, let me just pull in.
Right.
Because that's where my calendar week, or at least I think my calendar
picked up all the prior dates.
It could be
you had a very interesting situation in your class,
and I haven't quite figured out what it is,
but this is called a global navigation bar over on the far
left hand side, which means it affects all your all your classes, right?
It doesn't matter which class you're in it.
That's what it it that's affected.
So when you bring over your course,
I believe and I could be wrong but that was in the course settings.
That calendar is part of course settings I think.
I'm not positive on that.
I just I'm pretty sure is I'm pretty sure it's a separate item in there.
So if you have calendar dates, you'll see a separate row for that,
because I saw when you did, the full transfer
calendar was listed, meaning the auto transfer right.
But it wasn't listed when you did the individual.
It's actually doesn't have any calendar dates set up in her class, right.
Just like she didn't have any announcements.
So it doesn't show up on the list of things to import
because she had something.
If she had something in the calendar, you're thinking would have been listed.
Yeah, I've done it before in my own classes.
Yeah, it shows up.
So. All right.
I'll look at that when I do the next one, because that'll be
if I can delete some of those things and still use the calendar, that'd be great.
Okay. Thank you. You're welcome.
Bill, did you have a question or did you get that answered?
This will no.
Say actually answered it
that you're basically man or you can change your columns auto.
Great.
Just in case you forgot to turn the auto great back on.
Okay, let me try.
We're going to, Karen's going to try and share from her computer.
You want to use your computer? Let me try it. Okay.
Let me start my share in.
And I guess the alternative is if you don't want to turn off the auto
grid import and then turn auto grade back on after you import, go through
and do all the columns in your gradebook and wipe out the zeros that it imports.
Right.
So it's where do you want to do the work which end?
Okay. Let me know if you can hear me.
All right. Rob.
Yep. I can hear you.
It's a shake. Yes.
Okay. Thank you.
Okay, so the few things I want to show you about,
we'll start off with cleaning up the course navigation,
which is over here on the left hand side of each of your classes.
And as you know, you can add or remove things
within the course navigation differently on each class.
And we're, mentioning cleaning up the course
navigation, navigation, because we noticed a few instructors have come in
and they've created a new show.
And so they left some additional items in your navigation.
And what we definitely want to do
is we want to keep this organized in student friendly event.
And we want a structured
area for students to
work in structured modules and make sure that the content
and assignments we want students to see are available to be seen.
And so over here on the left hand side,
let me just go through these different items here.
Some items that we suggest that
you disable or hide from the navigation would be assignments,
discussions, pages, files and also quizzes.
Because generally we have instructors add these different items
to the the modules themselves.
So I always think of these as like folders of files.
And we don't necessarily want people, going through our different folders,
you know, and just not know what exactly they're looking for.
And so that's why we suggest you put those items,
you know, the individual items within the modules themselves.
And so to hide the, these things on the left hand side
or disable them, what I would do is I would come down here to settings,
and then you're going to see the navigation tab.
And within here you'll see to this column
there's a top half and then a bottom area down below.
If I wanted to hide these certain items from from students,
all I have to do is up here in the top level.
I would just click the three dot icon and click disabled.
And so it just moves these items
down to the lower level,
which makes the navigation disabled.
Okay.
Students can still access the different items that you have
in your modules, but they don't have like this being part of pages to go through.
Okay.
So to add things you just click on the three dot icon and you click disable.
Or if you want to add something you go to the bottom end
and you can drag and drop things.
Or you can also click and enable things
to put it up in the upper level and down below.
After you've moved everything you want to, make sure you click save.
If not, everything goes back to where it was and you have to do it again.
So that's the thing we want to do.
But keeping these items,
pared down, if it's if you're
not using it, it's just another place for students to look at and check out.
So we want to keep it easy and accessible
for students to navigate this
course navigation within here.
Okay.
And let me return home.
And once again, to remind you, at the beginning of each semester,
we've made a lot of changes, brought things in, change things, remove things.
And what you want to do
is you want to validate the links that you have in your content.
So maybe you link to different pages, different articles,
and those items are no longer there.
So instead of waiting until, you know, the week of
and then you start getting calls saying that, the links
not working on page such and such, what you can do ahead of time.
And once again this is found within settings.
And over on the right side here
you can see it says validate links and content.
And it's going to be checking in published content and also in unpublished content.
Okay.
So if I go ahead and click on here
and this is a really short empty type of class.
But if you have a large class, a lot of information,
sometimes it takes a couple minutes and you could go to another page
and another class to be working on other things.
This ran rather fast,
but when we run it, what it does is it runs through all of the pages,
all the discussions, anywhere pretty much that has the
rich content editor and it looks for broken links.
Okay.
And so what you'll get is you get a list of the different pages
and then the links on them, they're broken.
Okay.
And let me just hop back here and show you quickly.
I should have showed you this first. Take care of things.
So inside of my, resources link, which is a real simple links within here.
But then when I ran
looking at it, you don't know anything's wrong.
You go to the settings and then over on the right hand side
you click Validate Links and content.
Once again and it's pointing to the page resource links.
When we just looked at and it's telling me
there's an external link that was unreachable okay.
So if I click on here I'm getting an error error message.
You might get a few different types.
But then depending on what's causing the error.
But then what you can do.
Whoops. Did I go to the wrong place?
Yes. He.
So what you can do is you can question, you can do a couple of different things.
So if I go to the link itself,
if I click on edit.
What I can do is
I can actually before I do that let me click on each of these.
So if I hold down control, I'm on a mac and I open this in a new tab,
I quickly see that this is working.
I can look at this link.
And this is the link that is broken.
We saw that it was broken before.
So, what I'm going to do within here, I'm going to click edit.
And I know what's wrong with this one.
What's wrong with this is I misspelled the link,
so sometimes it won't be this easy.
So basically I just put an extra you in here.
So after I fix the links for whatever reason, maybe it's a link
that is no longer available and I have to replace it with a different one.
So I'm going to go ahead and save that.
Whatever change needs to be made, you make the change.
And then if you go to settings.
And if we validate the links and content
and we start restart the validation.
It should and shouldn't take too long.
It should validate that everything on that page is correct and it did not.
So let me look again.
If I understood yeah, it looked like
it was a different link that you fixed, which is earn a badge.
Just look at the link options as PCC.
So that is correct.
When we look in the code again real quick,
generally don't have to go through all this.
And the code is look correct. Now.
So maybe it was a little a little time delay.
Me refresh it.
Maybe you didn't refresh it.
And let's try again okay.
So it did go to where I wanted it to go okay.
So that is good.
And let me see two other things.
And the other two we checked were running correctly.
And then the other thing I wanted to show you
is something
called a and a YouTube migration tool.
And what it is, it's made by,
what's called Canvas Studio.
And some of you may have come to some of the, training we had a week or so ago.
We do have a video that that will share those with you,
but the canvas studio is,
it's an interactive video learning tool, and it's built into canvas
and lets instructors and students create and share,
video and video content.
And it, also adds the captions to your videos
when you record in, in the tool.
But if you were someone like most of us who uses YouTube videos,
the part of Canvas Studio that I want to show
you today is a very easy part.
And the tool this part of Canvas Studio that I want you to add
is to you to my YouTube migration tool,
how you would add that and you can see I have it added here,
but what you would do was again, you're going to go to settings.
You're going to go to Feature options.
And down at the very bottom
you're going to see YouTube to studio content migration.
And you just tick this. So it is green.
So it won't be
disabled like a button.
And when it has the red x.
So once you enable it you're going to see
the YouTube migration over here on the left hand side.
So let me just show you something real quick.
So back of my home page I have this page YouTube video examples.
So if I click on here we just quickly see videos that I embedded in this page okay.
And most of you probably have seen already
that when you're watching a video,
a lot of times when you stop, you're hit with ads.
And these aren't ads that you can control.
And from what I understand,
YouTube is doing this more and more so than they used to do.
And it used to be when we embedded videos in here.
Yeah, these would be removed.
The only, only ways we can remove the ads from the YouTube
videos in canvas is to use
this YouTube
migration tool that comes with studio okay.
So very easy to do if you already have embedded videos in any of your pages
in in your discussions and you think that you have
all you have to do is click on YouTube migration
and it's going to go through your course and it's going to check all the pages.
And I can see this page called videos here.
And it says everything's converted, but it shouldn't be.
Let me click here.
Okay. So.
This page has.
Run through itself.
Let me see if I have another one in here.
Sorry about that.
You do have to run this tool separately for each course.
And you have to run the the checkup for each page.
But it's kind of a one time deal. So once you've got it,
re migrated when you, when
you copy your course over next semester, you don't have to run this again.
We just kind of like added it to our loop of let's,
let's just run this as a, as a check every time.
Hey Robert, this one should work here.
So if I go ahead and click on the YouTube YouTube migration.
Let me scan course again.
That's really, really odd because I just put two new ones in here.
Okay. So here here it came up.
So YouTube video examples on this page there's two YouTube
videos that are embedded the old way.
And if I click review
it's going going to show me the two videos that are on here.
And all I have to do is click on convert.
It's rather quick, it'll run through, is going to run.
I'm not sure if it's a filter
that they use, but however they do it is going to remove the ads.
And you see quickly we see this is converted.
If I click again on the bottom one.
So we have to click for each of the videos on the page here.
And this one's converted.
So now when I close this
and we return back to the page.
You'll notice a couple of things.
The videos themselves they're a little bit bigger.
They do have a different look to them.
They have the rounded corners on them.
But what you're also not seeing when you click on here and we stop
and pause, you're not getting those ads okay.
So that's a good thing for students.
They don't get hit with all those ads.
The other thing I want to mention though, if you had a page
with a list of links
like I have down here, it's not going to fix those for you, okay?
It's just the ones that you have embedded in the page
or in a discussion or, things like that.
Okay. So that is
the YouTube.
Migration tool.
Okay.
And one last thing to show you.
So a lot of us are using lockdown browser
and we've used them this this semester
I'm going to use the same quizzes.
And keep the, the respond
to slot monitor on my quizzes when I roll them over
the one thing that you have to think of is,
or you have to remember, I should say,
is when you copy
your content over, including the quizzes, new
or classic quizzes that require the lockdown browser when you roll them
over, the one thing that you're going to need to do
is you're going to have to click on the lockdown browser
label all over in the navigation menu.
If you wouldn't do that and you have a student
come here and try to take these quizzes
without this, without this step, I'm going to show you.
So it isn't so easy.
If you don't do that, they're not going to be able to take their quizzes.
Okay.
The dates could be right. It could be, you know, ready to go.
You believe, but you didn't do this one trick.
And all you have to do is you have to click on the lockdown browser.
I hope it's going to show it to you because I just brought this over.
You see, it says please wait.
Only the instructor to make this change in here came up.
I hope you can see it.
It says your settings have been updated.
Copied courses require instructors to access lockdown browser dashboard.
That's where we're at right now.
When we click on that link before exams can be taken by students.
You just did that. You're all set.
So you're all set for all of the courses that you have locked down.
Browser on that you have rolled over from a previous course.
But you do have to do that for each course.
I'm sorry Mark,
you have to do that for each separate course.
Each separate course.
Yes. Not not each separate
not each separate quiz.
Right.
And then, Mandy, did you have a question?
I don't remember what it was.
What was it about the the YouTube embeds or YouTube links?
It was about it. Well, it was about YouTube.
So you're saying that
we just have to add the YouTube,
migration in,
and once we add it,
it's automatically going to come to this screen.
No, you have to click on it. You'll go to this screen.
And I guess that's what I mean. You click on it and then it comes here.
Yeah.
And then you have to say scam course.
Correct.
And then once you scan course,
is there going to be a full list here of all the YouTube.
And you have to click on them one at a time to migrate.
Correct? Correct.
And what that's doing is stripping the ads out of YouTube.
It's basically giving you YouTube premium,
which is a paid subscription to YouTube for free because it's a school thing.
Correct?
Because canvas paid for the license.
Yeah. So I mean, that's pretty cool.
Yeah.
And after uses after you scan things when you come back in here
and if I click Scan Course again it's going to say there's no YouTube,
content detects with ads because we already removed them.
And to be clear, it has to be embedded.
It can't be links to YouTube.
It has to be embedded YouTube video.
Correct. Okay. Thank you.
Yep. That's good to know.
Take care.
And since you're in there with Lockdown Browser,
Deb has a question that someone else had earlier as well today.
So when you have a you when you have a respond this quiz,
I think the default is that the feedback is blocked by
so it students after they complete the exam, the feedback is turned off.
Can you open up the settings for one of those
and then go down to
require monitor.
And then in here that
what advanced settings
it might be the advanced settings above.
Under monitor.
I'm sorry.
There are here.
You see it?
I think it's right.
Go back up now. Right there.
There it is.
Sorry.
It's that box right there.
If that box is checked, then they can't see the, feedback.
So that's what you want to check, Debbie?
To make sure that that is unchecked.
Okay.
So they they would only see feedback that once the quiz closes out,
not after they take it.
If this is.
I think
it depends on how the how the exam is set up.
If it's new quizzes,
you go all the way down the bottom and then you decide what they see when.
Okay.
But you have to go into the new quizzes in canvas that would that box checked.
What happens is as
students can still see the feedback, but they have to use locked down browser
to go back end to the exam to see the feedback.
With it unchecked, they can just see the feedback,
but the feedback is controlled by the quiz.
Whether it's classic or new.
Okay,
I'm a little bit confused too.
So normally when the students if you have feedback
once they complete a quiz like I have it set up,
they can see the feedback after their final attempt.
So are you saying
because I'm just going to start using this respond is lockdown?
Are you saying that they won't see that?
No. They can see the feedback.
The only thing that that box does is whether you are saying they have to go
into lockdown browser to see the feedback, and the reason that you might want that
for students to go back in the lockdown browser is because lockdown
browser is going to keep them from doing screenshots.
You know, basically being able to collect the information,
from their computer, that doesn't mean that they can't use their phone
to just photograph your your responses,
but they have to go into lockdown browser and that actually locks
down their computer.
If you don't have that checked,
they can just click on the quiz and or the assessment.
And then what will happen is, is they will
they don't have to go to a lockdown browser.
They can just see what it is that you allow them to see.
Okay.
So I'm going to ask the question.
That nobody the big white elephant in the room.
How prominent is this in in our schools today?
Where students are I mean.
Selling
quiz information or passing it on or taking pictures or.
I mean, is this like a pretty common
no one's no one's, selling information anymore.
They're just using AI tools on their phone and the and the computer.
And this prevents the same thing.
Yeah.
So prior to I, it was something that students would
either give away or sell or, you know, they'd collect and,
all the correct answers and then give them to future students for the course
or even their roommates who were taking the same course
or their girlfriends or friends.
Yeah, I have a couple students that are sharing a computer.
Yeah, okay, I'm going to steal sharing
so we can
it's got a couple little things for you.
First off, the other thing that where you're going to recommend
that you do after you roll over your course is run the poke tech checker.
And what the pop tech checker is this protec accessibility
a run it per class and what it's going to do is a scan
your entire class for for accessibility issues.
It takes a while to run
and you don't have to do anything with it right after you run it.
So the reason why we're is suggesting people run it after you copy
your course over is so if you want to a week later,
a month later, two months later, go in and see where you're at.
Accessibility wise, you can just go in there and do it
as opposed to having to rerun it right at the beginning, right.
Because it does
take sometimes up to 24 hours to run, depending on how many people
are running it at one time.
So you would just open up this pop tech accessibility.
And it easily pops up with no problem.
As always.
There it goes.
And you just hit the scan at the top,
you hit the scan.
It's going to go through and it's queued.
So again just depending on which way the wind is blowing that day,
it could take ten minutes.
It could take two hours okay 24 hours.
We don't really know.
And so that's why we just say hey, go in and run this.
So you have the report and then what it'll do is show you
all the pages that have alerts on it and you can go through.
And we have a whole separate training on this.
So I don't want to get into the the nitty gritty of like what
this does and doesn't do, but it's just about running the report.
So you have it available to you. Yeah.
The other thing that I'm pretty excited about,
and I'm using it with my students now, is the new,
assignment.
Feature.
It's a basically how students turn in assignments.
So if I come into this assignment and I go in here as a student
at the top, it's a start assignment.
This is just a dummy assignment.
So if I had a bunch of instructions and I scroll down to then
submit the assignment, I have to scroll back to the top and hit start assignment.
And then I have these different options of how I can turn in my assignment
depending on my instructor instructors,
options that they chose.
And then I can, you know,
drag my files into if I wanted to record a video, I'd go in here
and do that, which is a little tabs, and then you hit submit an assignment.
So let me show you the new way.
So I'm going to hit Leave Student View.
And I don't necessarily recommend you turning this on for your current
fall courses, because we don't want to confuse our students.
I like to confuse my students.
It's just a hobby of mine.
So just getting my classes just started so it's free.
That's why I did it, to kind of test it, but come down to settings
where Karen just was back into feature options,
and you're going to turn on this
and and assignment enhancements.
And it just changes the format of the assignment a little bit.
Doesn't it's not changing anything.
You're not adding anything, you're just changing the boxes.
The other thing that once you turn that on if you want to,
there is another feature in here called submission stickers,
which lets you put little stars and happy faces in the gradebook if you want to.
So no, I Dwayne, I'm sure you're really excited about that.
So you can turn that on if you want to as well.
Unfortunately, you can't customize those stickers and make it a meaningful
that are just kind of like they're all positive.
There's no frowny faces, there's no, you know, explosions or anything like that.
Sorry.
But let me go back to that assignment.
Now that I've turned on the, assignment enhancements and I'll go in here
and I'll show you with my live class as well, what this looks like.
So I'll view as a student.
And instead of the start assignment up here at the top,
it gives you information about the assignment.
So let's you know what's the next step in the assignment.
The details would be the instructions.
And it gives you the due dates and things at the top.
What I like about it is this is way more visual.
And so those little tiny tabs so you have options available to students.
They can upload a file.
They can go to Canvas Studio to record a video.
It's right there.
I don't know why the Google Drive icon isn't showing up.
It is working on that.
You can click on Google Drive
and they can access their Google Drive if they want to.
But the other thing is, no matter where you're scrolling,
the submit assignment is always down here in the lower right hand corner.
So it it holds that in place
so students can just submit the assignment,
start the assignment, submit it, and they're on their way.
So there's less clicking.
It's a little bit more visual.
Let me go to my,
yes. This class
and I have I'm having students do a video response instead of a written
response, again, kind of in response to the AI browsers and things like that.
So I come in here
and let me go into the student view,
and at the top they can see, which attempt they're on.
They can click on the details or close the details,
which is all the instructions.
They see the due date at the top, they see the points possible,
but the submit is at the bottom.
There's no start assignment button.
They would just scroll down.
And in this particular assignment I only have the media turned on.
Watch the record video.
So they don't see anything that they don't need to see.
And they can just either upload a video or record a video.
So just kind of simplifies the assignment, makes it what I call Fisher pricing.
It's very big buttons.
It's just much more clear.
If I were to go in and add options, I would see those options across
the top as well.
Any, questions on that?
Again, we're not changing what the assignments are.
We're just simply changing the process of how they turn it in.
Deb has one in regards to McGraw Hill and whether this will work.
How it works with McGraw Hill.
There's a submit assignment.
I don't think it changes anything.
So if you're using, turnitin.
Any external tool like that McGraw Hill, that's going to be the same.
Yeah.
No, it does not change the discussions.
Scott.
I think that there's stickers
in the discussions.
Okay.
Thank you.
Yeah.
We are looking
if you're looking for enhanced in,
enhanced discussions, we're looking at doing a pilot
in a possibly at least paying for a five year license for a tool
called,
harmonize.
Harmonized. Thank you.
Which is an advanced discussion tool, which is a, a plug in. It's
extra cost, but you might be interested in that for what you do as well.
Okay.
Yeah. Look forward to that.
The biggest issue I'm having with discussions is,
the students using the built in canvas
because my discussions are video replies.
Yeah.
So actually with Canvas Studio now,
what you can let your students know.
And this might be just, retraining students where to go.
If you go into any discussion,
this is already active in all of your classes
and you go to reply, don't use this to record a video.
Instead, go to this little plug
and choose Canvas Studio or go to View All.
If they don't see it there and choose Canvas Studio from there.
And this is a much better recorder than,
what what is currently in there?
Fantastic. Thank you all.
Take one.
And we have a training video on that on our website as well.
That we have a badge course for that too right.
So yeah, we you want to drop that link in for Scott.
He can jump in and test it out.
Absolutely. In there.
Rob, can you use Snagit for any of these videos
when you do have snagit, can you import that? Yes.
So what you would do is you would I do it every day?
Literally did it this morning and late last night.
I'll talk about that.
But you got to snag it, recorded your video.
And when you go to Canvas Studio instead of recording,
you're going to hit create and just add media.
And then you can upload your, your MP4 file from wherever.
It's like, this is a video I actually made with, an AI tool.
So this is this is a snag video.
This is an AI video.
So you can bring your videos in from wherever and it'll auto caption it.
It'll auto captions, student video, videos.
It's got a lot of features in there.
I want to while we're still in a course,
I also want to talk about one other thing that you may want to do.
For your class.
For your spring class, you can go to settings
and make your syllabus available to anybody who has the link.
So you would scroll down to
visibility,
click on course and change this to public.
I know it's very strange.
Click on customize and the syllabus you want to set to public.
And the files should state of the course what this does.
And when I have update course details, this doesn't make it searchable.
It doesn't do anything like that.
But what it does do is let me when I go to my syllabus page,
I can take this syllabus.
And just as proof of concept, I can copy that link and I can put it in chat.
And now anybody who has that link can view my syllabus.
So this way if students between semesters you can put this link in banner.
You can email it out to students.
Whatever you want to do, put on your website wherever you want.
Students can see your canvas syllabus and if there's data assignments
that are published in there, they'll see all those dates in there
and give you an idea of the course before you actually before
they're actually enrolled.
You don't have to do this, as something that I definitely do in my classes.
That's just a way of kind
of getting things out there, as opposed to using a Google doc for it.
Okay.
I would like to also add your course has to be published for this link to. Yes.
Thank you. I always forget that.
So what I do is I, I
make sure all
of my modules and all my content is unpublished in the modules page.
I publish the course and I turn this on.
So that way anyone can access just the syllabus page
and they don't publish anything else or change any of their dates in my class
until it's much closer to the class start date.
Again, it's completely optional.
You don't have to do that.
It's the clunky way that canvas is set up that's been the been there
for a long time.
What's a little bit different?
I want to make sure there's nothing else before I leave out of here.
Yeah.
Is to actually put that
into the schedule where students can find it.
In banner nine, this is a little bit different,
but you're going to go down to class management,
which meant make me log in again because you
speak
human and class management.
And then I'm going to go to.
I can see it.
It's on
it's on this page, isn't it?
Oh, I know where it is.
It's moved so much I forgot.
Go to your roster.
Go from class manager.
It used to be called faculty class information.
We. I forgot we took the link out.
So it's under it's important section information.
It's. This is the same as your roster.
It's the same same link.
To be honest, it doesn't matter if you go to roster there.
Select the term that you want to update it for.
So in this case I want it to be spring.
I would select the course I want to add this to,
and this
is the information I can plug it into.
There's a way of accessing this from the roster I can show you.
But what I could do is paste that syllabus URL in there.
And then when students are looking up information
in the schedule, they can see this information.
And then they can click on that link.
If you put a link anywhere else in these boxes, it won't work.
This is the only place a link will be live.
This doesn't have to be that canvas syllabus.
It could be to a, if you made a Google site for your class.
That's information all you have part of the website you want to point them
to, or a Google doc with information about the class, you can do that as well.
But it is helpful for students, especially if you want to put,
other things in here, like for next semester.
I want to be really clear for my students that they're going to have to be
recording videos, right?
So I'm going to put that
in the technical requirements for the for their classes, things like that.
They need to hit submit
and save it.
I don't want to actually save it.
So again that's under class management
and that's this edit important section information.
And that's where you can update that.
The our counselors do point students to that information.
So that is a great way to get information to students.
The only last thing I want to mention for this,
and we'll have a couple of minutes left for any other questions, is
if you cross list your sections
this semester and last semester.
Well, in first off, we don't really recommend doing that to begin with.
But if you do, if you want to group your sections together,
we are trying to ask faculty to wait until January or closer this semester,
starting before you process your classes, because what happens
quite often is someone will cross list all their sections together and then,
if a section gets canceled, no big deal, it just gets removed.
But if that section gets given to a different faculty member or things
get swapped around, we have to d cross our D cross those classes manually.
It gets very confusing.
So just work in your master shell.
It does not matter.
You can cross lists the day before classes start.
It does not matter, right?
So just work in that master shell. Get it prepped.
Wait till you're closer, to
the start of the semester, and then cross those two classes.
So just more of a an informational thing.
Okay.
And I think that's just a word of warning.
If classes have started
and students have submitted work, do not cross list your classes.
They will.
You will lose information, student information.
Don't worry about it, Michael.
You don't want to do it.
Basically,
if you're like teaching two sections of business 101,
you could combine them into one big section.
I don't I don't like doing it.
Some people do.
Okay. Thank you. I won't worry about.
Yeah, don't worry about it.
I hesitate even mentioning it.
Any questions on any of that
or any other things?
We're good.
All right.
We will have this video posted for others to view as well.